Finding and Keeping the Ideal Tenant

Based in Portland, Oregon, Fox Management Inc. provides property management services to a large number of owners of single-residence homes, apartments, and condominiums. Managing a property is much more than simply arranging a rental contract and ensuring that deposits, security fees, and monthly rents are collected. The property management process begins with finding the appropriate tenants to inhabit a unit. The screening process involves credit and criminal checks, as well as employment and income verification. The showing of a property presents a particularly opportune moment for interviewing and observation. Take stock of the attitude and demeanor of the prospective tenant, and the stories they have to tell: unspoken cues paint a much fuller picture than words alone. A thorough checking of landlord references is another must. Verify landlord ownership through public records, making sure that official information matches that supplied in the rental application. Reported income can be verified through a simple phone call to a listed employer, and the self-employed can provide a pay stub. A key to finding the right tenant is patience: better to wait a few weeks and find the perfect candidate than your lower standards and live with a tenant who is far from ideal. Charging an application fee is an effective way of narrowing the applicant pool to individuals who are serious about a specific property. Fox Management Inc. requires a nonrefundable $45 fee for every application it processes. This covers our expenses, and assures owners that prospective tenants are not canvassing a large number of units. When we contact an applicant with approval status, they are usually ready and willing to take the rental unit.

Moving in is a critical moment in the tenant-owner relationship. It presents the ideal time to reinforce rental agreement terms on a line-by-line basis. The move-in process should always be completed at the rental location and be accompanied by a written document with photos, describing the unit’s move-in condition. A number of other specific tips apply to maintaining ideal tenant-owner relationships throughout a tenancy. Owners not prepared to shoulder all of these responsibilities on their own may want to obtain the services of a qualified property management firm such as Fox Management Inc.


The Benefits of Using Fox Management Inc.

For Portland, Oregon, area residents, there are distinct benefits to living in Fox Management Inc. managed properties, including reliability and responsiveness to maintenance concerns. The full screening criteria for our managed properties is posted at the Fox Management Inc. website, and we recommend careful review of all criteria to ensure a successful application. Our $45 application fee is non-refundable, even in cases where the application is denied or the prospective tenant decides not to rent from us.

Fox Management Inc. applicants should be aware that basic requirements include verified monthly household income of at least three times the stated monthly rent, or a qualified roommate or cosigner. Cosigners must have a very good established credit history, with home ownership preferred. Employment requirements extend to one year of steady work, or self-employment status verified through state records. Excellent credit is also required, with no bad debts in excess of $100 reported from credit agencies. In cases where income, employment, or credit requirements cannot be met, a security deposit equal to 1.5 times the monthly rent may be accepted. Additional criminal conviction criteria apply to all applicants, regardless of income levels and employment status.

Fox Management Inc. is scrupulous in contacting landlords and employers, verifying that prospective tenants meet approval. We request that applicants wait two business days for this information to be verified. At the time of approval, Fox Management Inc. requires the refundable security deposit and other deposit money payments within 24 hours. It is our policy to never hold units for more than two weeks. In cases of application denial, individuals have recourse to appeal through Fox Management Inc.’s Equal Housing Opportunity Manager. We will undertake thorough review of every appealed application, notifying petitioners of the outcome within seven business days.

Fox Management Inc.’s
occupancy policy is on a per-bedroom basis, with two persons allowed per bedroom, and certain exceptions made for children under the age of two. Our firm is committed to meeting disabled accessibility requirements, and allows modification of existing premises at the full expense of the qualified tenant with disabilities. If the applied-for property accepts pets, an additional deposit of $250 is standard, as well as a $10-15 monthly pet rental fee. Fox Management Inc. offers prospective tenants access to a full listing of available units at